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Subject: Supporting [Student Name] this school year

Hello [Name],

I’m reaching out as we begin the school year to introduce [Student Name], a [grade]-grade student in [class/program]. [Student Name] is [share two or three strengths, interests, or goals].

[Student Name] also lives with sickle cell disease, which can affect [energy, pain, concentration, hydration needs, attendance, mobility, or another relevant area]. The experience is not the same every day, so communication and flexibility are important.

What helps most is:

• [Support]
• [Support]
• [Support]

[Student Name] currently has [a Section 504 plan/an IEP/a health plan/no formal plan]. I would appreciate a brief conversation about how we can help [Student Name] begin the year feeling supported and included.

Thank you,
[Name]

Subject: Request to discuss school supports for [Student Name]

Hello [Name],

I am requesting a meeting to discuss how [Student Name]’s health is affecting access to school and learning.

We have noticed [brief, specific examples—for example: difficulty completing work after absences, fatigue affecting concentration, pain limiting participation, or stress about returning]. Current supports [are not fully addressing these needs/have not yet been established].

I would like the team to discuss:

• the barriers [Student Name] is experiencing;
• supports that may help now; and
• whether an evaluation for a Section 504 plan and/or special education services is appropriate.

Please treat this email as a written request and let me know the next steps, anticipated timeline, and the person coordinating the process.

Thank you,
[Name]

Subject: Return-to-school plan for [Student Name]

Hello [Name],

[Student Name] expects to return on [date] after [an illness/medical care/time away]. We would like the return to focus on reconnection and a manageable path back into learning.

At this time, [Student Name] may need:

• a brief check-in with [person];
• a prioritized list of essential assignments or learning;
• adjusted deadlines or reduced make-up volume;
• rest, hydration, restroom, mobility, or nurse access;
• flexibility if symptoms change; and
• privacy about medical details.

Could we confirm what [Student Name] should focus on first, what can be excused or modified, and who will coordinate communication across classes?

Thank you,
[Name]

Subject: Written request to review [Student Name]’s [IEP/Section 504 plan]

Hello [Name],

I am requesting a meeting to review [Student Name]’s current [IEP/Section 504 plan]. Since the plan was developed, we have observed [specific change, unmet need, or example].

I would like the team to review:

• whether the current plan reflects [Student Name]’s needs;
• how consistently the plan is being implemented;
• whether accommodations, services, goals, or communication procedures need to change; and
• how we will know the revised support is working.

Please confirm receipt of this written request and share the next steps and proposed meeting dates.

Thank you,
[Name]